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Home > The
Benefits
Attendance Management Solutions - the Benefits
 Tokairo
Attendance Manager (TokAM) enables colleges to accurately
capture student attendance to maintain high student
retention rates and therefore secure increased funding.
The TokAM school attendance systems
ensures colleges can efficiently respond to Audit Inspection
requirements by providing attendance data on line when
requested. TokAM’s intuitive design allows Auditors
to easily cross check inspection results quickly and to
what ever level of detail they require.
The system provides colleges with a quick
return on investment by enabling them to cut costs on
manually entering attendance and administering registers.
TokAM also integrates with the leading MIS and Timetabling systems.
Here are some of the benefits enjoyed
by Colleges who have chosen to implement TokAM:
- Early warnings of premature withdrawal. Poor attendance is one of the first signs a student is having difficulties.
- Automatic upload to EMASYS for enrolment, weekly payment decision and Bonus Payment decisions.
- Proactively provide for student needs. Greater efficiencies capturing attendance and the speed of reporting enable you to be far more effective and proactive.
- Retain and support students and their employers. Failure to attend or random attendance are trigger points to undertake the necessary actions.
- Deliver tailored reports using TokAM's 35 configurable reports, web reporting and the facility to build your own.
- Early warning of truancy is achieved using distributed reports and rapid register capture.
- Quickly identify non attending students to provide help and pastoral care before being automatically 'withdrawn' after 4 non-attendances and therefore the loss of hard earned funding.
- Configure register layouts to meet individual needs. TokAM allows colleges to configure their register layouts while also providing efficiency gains automatically reading up to 20 different hand written attendance marks using optical and intelligent character recognition (OCR/ICR).
- Quickly capture missing enrolments and timetable changes. Often prolific during the start of an academic year TokAM goes a long way to help colleges implement "day one" registers.
- Efficient Education Maintenance Allowance rollout. Consistent, accurate and timely attendance capture is central to the rollout of EMA.
- Achieve savings of £25,000 or more per annum. Colleges pay for TokAM within a year from staff savings and benefit from an ongoing saving of up to £25,000 per annum, a saving which can be re-deployed to other areas of the college.
- Use a range of different register types within the college.
- Paper based registers are read using optical character recognition (OCR) techniques. Colleges who have carried out audits of their data have found TokAM to be between 98-99% accurate.
- Register Direct Data Entry (DDE) for tutors networked laptops.
- Web Register attendance data entered over the Internet or intranet using TokAM Web Registers.
- Other methods such as swipe cards will be developed in the future.
- On-line secure access to student folders using TokAM's Document Handling Module.
- Compliance with the freedom of information and data protection acts using TokOpen Document Handling Module.
- Reduction in EMA administration costs is achieved with TokAM EMA Modules. One staff member can process up to 600 EMA student forms in one day.
- Full audit tracking and register retrieval. TokAM delivers online assistance during audit inspections providing easy retrieval of a previously captured attendance data and scanned register images should they be required.
- Full security and accuracy entering attendance data. TokAM enforces tight security and system access as well as accurate attendance data entry.
For more information on school attendance
systems please call +44 (0) 1908 366 388
or click here
to complete our online enquiry form.
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